Web:Staff Time Stopwatch - Revision history

Jspenceratty: /* Edit */

2020-08-12T16:18:11Z

Edit

← Older revision		Revision as of 16:18, 12 August 2020
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	==Edit==		==Edit==

	To Edit an existing ~~Clients record~~, from the Main Menu, choose Search-->Time Keeping-->Staff Time. Use the search screen to find the appropriate entry and open it. You may be able to view associated time entries using the Context Menu in such records as Eligibility and Clients.		To Edit an existing records, from the Main Menu, choose Search-->Time Keeping-->Staff Time. Use the search screen to find the appropriate entry and open it. You may be able to view associated time entries using the Context Menu in such records as Eligibility and Clients.

	==General Entry==		==General Entry==

Jspenceratty: /* Relationship to Other Records */

2020-08-12T16:14:11Z

Relationship to Other Records

← Older revision		Revision as of 16:14, 12 August 2020
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	==Relationship to Other Records==		==Relationship to Other Records==

	Using selections in the Content Menu, ~~you can create~~ associated records~~, including~~ Callback, Eligibility, ~~Conflict, Internal Messages, Time, Calendar, Difficult Person~~, and Other Services. In many instances where the associated record has the same information (e.g., ~~name, telephone number~~), that information is automatically transferred to the new record.		Using selections in the Content Menu in other records, Time entries may be made. As a result time entries may be associated with records such as Callback, Eligibility, Clients, and Other Services. In many instances where the associated record has the same information (e.g., funding code), that information is automatically transferred to the new record.

Jspenceratty: /* Context menu */

2020-08-12T16:13:01Z

Context menu

← Older revision		Revision as of 16:13, 12 August 2020
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	To expand a collapsed section, click on its header. To collapse an expanded section, click on its header. Multiple sections can be expanded at the same time.		To expand a collapsed section, click on its header. To collapse an expanded section, click on its header. Multiple sections can be expanded at the same time.

	~~===Context menu===~~

	~~The context menu is accessed by clicking on the Context Menu icon at the top left of the record.[[File:ContextIcon.png\|50px]]~~

	~~The context menu is shown to the left. The items shown in a context menu will change depending on many factors, including whether the current record is saved.~~

	~~The context menu has additional items available that relate to the entry, including:~~

	~~# Activities~~
	~~##Time -- add time~~
	~~##View Time -- view associated case time entries~~
	~~##Case Notes -- add or view case notes (including notes from time entries and other locations)~~
	~~##Calendar -- add a calendar item~~
	~~##View Calendar -- view associated case calendar entries~~
	~~##Internal Messages -- send an internal message related to this case~~
	~~##View Legal Advice -- view advice that may be pertinent~~
	~~#Additional Input~~
	~~##Conflicts -- check conflicts; add adverse parties; add client alias; review conflict entries~~
	~~##Other Services~~
	~~##Litigation -- add LSC-required entries for litigation, including type, parties involved, etc.~~
	~~##Trust -- add trust account entries for this case~~
	~~##Family -- add family members associated with this case~~
	~~##Interview -- perform an interview and save responses~~
	~~##Referrals/Handouts -- note the referral or handouts given to the client~~
	~~##Special Programs -- track special items related to this case~~
	~~##Document Tracking -- track documents related to this case~~
	~~##Duplicate -- duplicate the client entry~~
	~~##Contacts -- add and review contacts associated with this case~~
	~~##Project Management -- (not currently implemented)~~
	~~#Printing~~
	~~##Print Client Intake -- print the client intake form~~
	~~##Form Letters -- print a form letter~~
	~~##Print Multiple Selected Items -- choose one or more items and press "Print Selected Items" to create those items~~
	~~#Compliance and Errors~~
	~~##Error Check -- perform an error check on the data entered in the case file~~
	~~##LSC Compliance -- review compliance requirements~~
	~~##Funding Code Check -- automatically determine whether the funding code assigned is appropriate and see what other selections may be better~~
	~~#Related Intake~~
	~~##Eligibility -- review an existing or create a new Eligibility record~~
	~~##Online Intake -- review an Online Intake record (if any)~~
	~~##Callback -- review an existing or create a new Callback record~~
	~~#Communication~~
	~~##Send Text~~
	~~##Send Email~~
	~~##Review Texts~~
	~~#Difficult People~~
	~~##Add Client as Difficult Person~~
	~~##Search Difficult Person~~
	~~##Add Non-Client Difficult Person~~
	~~#Master Case~~
	~~##Open Master Case -- if this case is associated with a master case~~
	~~##Search for Master Cases~~
	~~##Display Members -- if this case is associated with a master case, show all cases associated with it~~
	~~##Make this Case a Master Case~~
	~~#Unlock Record~~
	##Unlock Record -- if another person was using this record and left it open, the record may be locked to editing; if you are sure it is safe to unlock it, you can unlock it for your use by clicking this button; a warning is shown that loss of data may occur if it isn't safe to unlock it when in use by another

	===Save/Stay and Save/Close===		===Save/Stay and Save/Close===

Jspenceratty: /* General Entry */

2020-08-12T16:12:37Z

General Entry

Show changes

Jspenceratty: Created page with "=Staff Time Stopwatch= The Staff Time (Stopwatch) record tracks staff time. It can be associated with other records in the system such as Callback, Eligibility, and Clients...."

2020-08-12T15:59:22Z

Created page with "=Staff Time Stopwatch= The Staff Time (Stopwatch) record tracks staff time. It can be associated with other records in the system such as Callback, Eligibility, and Clients...."

New page

=Staff Time Stopwatch=

The Staff Time (Stopwatch) record tracks staff time. It can be associated with other records in the system such as Callback, Eligibility, and Clients.

==Add==

To Add a new record, from the Main Menu, choose Add-->Time Keeping-->Staff Time-->Stopwatch w/ Travel Expenses. You can also add time entries from associated records, such as from the Context Menus in Callback, Eligibility, and Client records.

==Edit==

To Edit an existing Clients record, from the Main Menu, choose Search-->Time Keeping-->Staff Time. Use the search screen to find the appropriate entry and open it. You may be able to view associated time entries using the Context Menu in such records as Eligibility and Clients.

==General Entry==

===Heading===

The first section of the Clients entry holds:

#Date Open
#Case Number
#Critical Date
#Reason for Critical Date Entry (R)
#Intake Type
#Case Type -- various selections may show additional fields:
##Rejected -- Reason Rejected
##PBI -- Volunteer Lawyer Assignment
#Title
#Client Name

[[File:Screen Recording 2020-08-11 at 12.20.50 PM.mov]]

===Client Information===

The second section holds information about the client. This section contains the following items:

# Non-adverse Spouse Name
# Address and whether it can be considered safe
# Zip Code (pressing the City/State button will enter the City, State, and County based on the zip code)
# Living Arrangements
#City
#State
#County
#Legal Issue County
#Phone and whether safe
#Work Number and whether safe
#Cell Number and whether safe and okay to text
#Phone comments
#Notation for no phone
#Safe Email Address
#Internet Access

[[File:Screen Recording 2020-08-11 at 12.25.57 PM.mov]]

===Case Problem===

The third section holds information about the legal problem in the case. This section contains the following items:

#Problem Code
#Special Problem Code -- breakdown of the main problem code
#National Index Code -- LSC indicated problem code

[[File:Screen Recording 2020-08-11 at 12.30.34 PM.mov]]

===Demographics===

The fourth section holds demographic information about the applicant. This section contains the following items:

# Social Security Number
# Birthdate
#Age
#Current Age -- this is figured by the system automatically after saving
#Gender
#Race
#Race 2 -- a second race category
#Hispanic
#Citizenship Verified
#Status -- Citizenship status
#Language
#Speak English -- how well they speak English
#Interpreter -- whether an interpreter is necessary
#Marital Status
#Number of Adults
#Number Children
#People helped in this case -- defaults to Adults + Children
#Veteran in Household
#Veteran -- which branch is represented
#Disabled
#Income Source
#Total Monthly Income

[[File:Screen Recording 2020-08-11 at 12.36.02 PM.mov]]

===Assignment===

The fifth section holds assignment information. This section contains the following items:

#LSC Eligible -- whether the clients situation and case are LSC Eligible
#Priority/Emergency -- whether there is a priority or emergency in this case
#Referred By -- what agency referred the client
#Know about -- how the client came to know about your services
#Office -- which office is assigned to handle this case
#Unit -- which unit (if any) is assigned to handle this case
#Clinic -- what clinic handles this case
#Advocate -- the primary staff person responsible for this case
#Cocounsel -- a secondary staff person responsible for this case
#Intake Worker -- the person who gathered information on this client and case
#Funds -- the funds used to provide services
#Per cent -- the percentage used in this case
#Funds 2 -- a second fund used to provide services
#Per cent 2 -- the percentage used in this case of the second fund

[[File:Screen Recording 2020-08-11 at 1.02.36 PM.mov]]

===Program Information===

The sixth section holds program information. This section contains the following items:

#Special Program Code 1, 2, 3
#Last Activity
#Last Note
#Last Time Entry
#Last Calendar Entry Date
#Master Case

[[File:Screen Recording 2020-08-11 at 1.05.54 PM.mov]]

===Closure===

The seventh section holds closure information. This section contains the following items:

#Reviewed and Ok'd for closure
#Total hours
#Outcomes
#Reason Closed
#Date Closed
#Case Result
#CSR Reportable
#Deselect
#Proof of Representation
#Expense
#Attorney Fees
#File Destroy Date
#Checkboxes to track various other items:
##Major
##Group
##Good Story
##Impact
##Contested
##Class Action
##Unduplicated Service
##Fee Generating
##Followup
##Packet Given Out
##Domestic Violence

[[File:Screen Recording 2020-08-11 at 1.10.35 PM.mov]]

==Use of the Form==

===Expanding/Collapsing Sections===

Sections (other than the top section) may be expanded or collapsed to display or hide the information within those sections. This can help with viewing the screen.

To expand a collapsed section, click on its header. To collapse an expanded section, click on its header. Multiple sections can be expanded at the same time.

===Context menu===

The context menu is accessed by clicking on the Context Menu icon at the top left of the record.[[File:ContextIcon.png|50px]]

The context menu is shown to the left. The items shown in a context menu will change depending on many factors, including whether the current record is saved.

The context menu has additional items available that relate to the entry, including:

# Activities
##Time -- add time
##View Time -- view associated case time entries
##Case Notes -- add or view case notes (including notes from time entries and other locations)
##Calendar -- add a calendar item
##View Calendar -- view associated case calendar entries
##Internal Messages -- send an internal message related to this case
##View Legal Advice -- view advice that may be pertinent
#Additional Input
##Conflicts -- check conflicts; add adverse parties; add client alias; review conflict entries
##Other Services
##Litigation -- add LSC-required entries for litigation, including type, parties involved, etc.
##Trust -- add trust account entries for this case
##Family -- add family members associated with this case
##Interview -- perform an interview and save responses
##Referrals/Handouts -- note the referral or handouts given to the client
##Special Programs -- track special items related to this case
##Document Tracking -- track documents related to this case
##Duplicate -- duplicate the client entry
##Contacts -- add and review contacts associated with this case
##Project Management -- (not currently implemented)
#Printing
##Print Client Intake -- print the client intake form
##Form Letters -- print a form letter
##Print Multiple Selected Items -- choose one or more items and press "Print Selected Items" to create those items
#Compliance and Errors
##Error Check -- perform an error check on the data entered in the case file
##LSC Compliance -- review compliance requirements
##Funding Code Check -- automatically determine whether the funding code assigned is appropriate and see what other selections may be better
#Related Intake
##Eligibility -- review an existing or create a new Eligibility record
##Online Intake -- review an Online Intake record (if any)
##Callback -- review an existing or create a new Callback record
#Communication
##Send Text
##Send Email
##Review Texts
#Difficult People
##Add Client as Difficult Person
##Search Difficult Person
##Add Non-Client Difficult Person
#Master Case
##Open Master Case -- if this case is associated with a master case
##Search for Master Cases
##Display Members -- if this case is associated with a master case, show all cases associated with it
##Make this Case a Master Case
#Unlock Record
##Unlock Record -- if another person was using this record and left it open, the record may be locked to editing; if you are sure it is safe to unlock it, you can unlock it for your use by clicking this button; a warning is shown that loss of data may occur if it isn't safe to unlock it when in use by another

===Save/Stay and Save/Close===

The Save/Stay button will save the record and stay in it. This will allow you to continue to edit the record or add associated entries using the Context menu (such as call from caller, and calls to caller).

The Save/Close button will save the record and then close to the Main Menu/Home Screen.

If an error is encountered in the save, a message should appear at the top of the form in red notifying you of the problem. You may also receive another warning about errors in the case and asking whether you want to continue on in spite of those errors. Some errors (those shown in red at the top) you cannot avoid.

==Relationship to Other Records==

Using selections in the Content Menu, you can create associated records, including Callback, Eligibility, Conflict, Internal Messages, Time, Calendar, Difficult Person, and Other Services. In many instances where the associated record has the same information (e.g., name, telephone number), that information is automatically transferred to the new record.